Directorate of office - Directorates

Key Responsibilities

1. Coordination and Support of Senior Officials

The Director of the Office accompanies and coordinates with the Director General and other senior officials during important meetings, official visits, and organizational activities. The office plays a vital role in ensuring effective communication and coordination between leadership and various departments.

2. Administrative Management

The Office Directorate is responsible for managing administrative affairs and facilitating internal coordination among different directorates and departments. It supports the implementation of administrative decisions and ensures smooth organizational operations.

3. Document and Communication Management

The Office Directorate oversees the systematic distribution, sharing, and tracking of official documents among deputy offices, directorates, and relevant departments. It ensures that correspondence is handled efficiently and in accordance with established procedures.

4. Support for Planning and Decision-Making

The office assists leadership in planning, organizing, and implementing decisions. It contributes to administrative meetings by providing recommendations, coordinating follow-up actions, and supporting strategic initiatives.

Core Services

1. Document Transmission and Tracking Service

Registration of all incoming and outgoing documents.
Monitoring and tracking document movement and processing.
Ensuring timely delivery of official correspondence.
Maintaining accurate records of communications and documentation.

2. Communication and Liaison Management

Establishing and maintaining official communication channels between the General Directorate and other government institutions, state-owned enterprises, and private organizations.
Coordinating official correspondence and meetings.
Facilitating inter-organizational cooperation and information exchange.

3. Administrative Support Services

Providing administrative assistance to the Director General and other staff members.
Coordinating office operations and administrative procedures.
Managing schedules, official correspondence, and administrative resources.
Ensuring the availability of necessary office facilities and services.

4. Meeting and Visit Coordination

Organizing official meetings, conferences, and events.
Arranging visits of senior officials and distinguished guests.
Preparing meeting agendas, documentation, and logistical requirements.
Ensuring proper reception and coordination for official delegations and visitors.